{"id":6199,"date":"2025-05-20T15:45:31","date_gmt":"2025-05-20T20:45:31","guid":{"rendered":"https:\/\/iphc.org\/gso\/?page_id=6199"},"modified":"2025-05-20T15:48:24","modified_gmt":"2025-05-20T20:48:24","slug":"global-ministry-center-instructions-for-e-archives","status":"publish","type":"page","link":"https:\/\/iphc.org\/gso\/global-ministry-center-instructions-for-e-archives\/","title":{"rendered":"Global Ministry Center: Instructions for E-Archives"},"content":{"rendered":"

Welcome to the IPHC Global Ministry Center!<\/strong><\/p>\n

If you are new to the GMC, then you might want to know about E-Archives. This is a required part of your job here, and it\u2019s really important. Many times, we (this includes you!) have to do a bit of research in order to find information. By having it on the E-Archives, we can do this research electronically instead of thumbing through folders.<\/p>\n

This is an important resource for Directors and their Administrative Assistants, both now and in the future.<\/p>\n

How do I get started? <\/strong><\/p>\n

First, you should have access to all folders under your ministry in E-Archives. This provides you with important information, such as correspondence, minutes, and so on, that relates to your department.<\/p>\n

Please contact Dr. Kristen Welch at kwelch@iphc.org<\/a> for permission to get access to these files.<\/p>\n

Next, use the lists below to decide what to keep or to not keep for E-Archives.<\/p>\n

Last, reach out to me anytime you need help! My email is kwelch@iphc.org<\/a> \u2013Dr. Kristen Welch. I am here to help in any way I can.<\/p>\n

What you should do: <\/strong><\/p>\n

Daily<\/em><\/p>\n

Keep important files and emails. In your email, create folders for different people\/places\/events\/etc. and save emails in them that would be useful to a future Director or Administrative Assistant or that might be historically important.<\/p>\n

On your laptop, keep files in an \u201cArchives\u201d folder and make subfolders as needed.<\/p>\n

Either copy things as you go along or copy things into folders at the end of the day. It\u2019s better to preserve things in small batches.<\/p>\n

Annually<\/em><\/p>\n

Upload the emails and files onto E-Archives.<\/p>\n

Each Quadrennium<\/em><\/p>\n

Do a final check and upload all important documents for your department.<\/p>\n

Some tips: <\/strong><\/p>\n

Don\u2019t put \u201cWorld Missions\u201d in the title of a file. If it\u2019s under the World Missions Department, then the label isn\u2019t needed.<\/p>\n

Don\u2019t put the year in the file name if you are saving the document in a folder labeled with the year.<\/p>\n

What you should keep: <\/strong><\/p>\n

\"\"<\/a> \"\"<\/a> \"\"<\/a><\/p>\n

 <\/p>\n

\"\"<\/a><\/p>\n

When sending us physical files:\u00a0<\/strong><\/p>\n

\"\" \"\"<\/p>\n","protected":false},"excerpt":{"rendered":"excerpt","protected":false},"author":40,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","episode_type":"","audio_file":"","cover_image":"","cover_image_id":"","duration":"","filesize":"","date_recorded":"","explicit":"","block":"","filesize_raw":"","jetpack_post_was_ever_published":false,"footnotes":""},"class_list":{"0":"post-6199","1":"page","2":"type-page","3":"status-publish","5":"entry"},"jetpack_shortlink":"https:\/\/wp.me\/Pb62Bx-1BZ","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/iphc.org\/gso\/wp-json\/wp\/v2\/pages\/6199","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/iphc.org\/gso\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/iphc.org\/gso\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/iphc.org\/gso\/wp-json\/wp\/v2\/users\/40"}],"replies":[{"embeddable":true,"href":"https:\/\/iphc.org\/gso\/wp-json\/wp\/v2\/comments?post=6199"}],"version-history":[{"count":0,"href":"https:\/\/iphc.org\/gso\/wp-json\/wp\/v2\/pages\/6199\/revisions"}],"wp:attachment":[{"href":"https:\/\/iphc.org\/gso\/wp-json\/wp\/v2\/media?parent=6199"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}