#YQ2016 will be an amazing event. The team is working hard to plan and organize and we cannot WAIT to see everyone in Daytona Beach! This year we have made changes to several different aspects of YouthQuest. You can read over the full list of changes and updates below!
If you have any questions please do not hesitate to contact us at youthquest@iphc.org! We’d love to help answer any questions you may have.
DOWNLOAD THE FULL CHANGES DOCUMENT HERE
1. YQ Due Dates
Report of the Judges- May 1st
Video and Creative Writing entries due- May 30th
Inability to Compete- June 1st
Early Bird Deadline, Hotel Reservation Deadline, Exhibitor Registration Deadline- June 20th
2. Registration
YQ Cost has changed to $125 per student, ages 12-19 and $50 per leader, ages 20 and above. We believe the greatest value of YQ is found in our services and we want to invest in our services and make them experiences that will add momentum to our movement. Registration will be completely online again this year!
You can register HERE
3. Risk Management
The YouthQuest online registration will include a new liability release. This releases the IPHC of any liability for accident, illness, personal injury, property damage, or other loss caused either by negligence or risks inherent in the Event. It will be a blanket statement, acknowledged by the Group Contact person. The release will also authorize IPHC to take photos during the event and use those photos for promotion. This release will be made available in a digital format, and will require the Group Contact person to agree to the terms before online registration is completed.
As a courtesy, we are also including a copy of a permission form for Student Ministry leaders to use at the church level as another layer of risk-management. The church may download and distribute the form to individual homes and families. We encourage each church to use this form and keep a copy with them on any church sponsored trips. YOUTHQUEST WILL NOT ACCEPT COPIES OF THIS FORM. LEADERS MUST KEEP THIS FORM THEMSELVES.
This is a recommended form only. Please consult with your local church’s insurance agent and/or attorney for correct wording and policy to meet your insurance and state requirements.
DOWNLOAD THE CHURCH LIABILITY FORM HERE
4. Copyright
To stay compliant with copyright laws, the following steps will be set in place for the 2016 YouthQuest and Fine Arts Festival:
1) We will not post videos of individual performances on our wesite.
2) We will place signs throughout the event discouraging attendees from placing videos on the internet, thereby breaking copyright laws.
2) During the Fine Arts Awards Show, the recap videos shown onstage will not transmit the audio of unlicensed, copyrighted material.
3) The livestream audience will be able to watch the Awards Show with the selected winning entries, but without the audio of copyrighted material.
5. Schedule
A Friday morning service has been added in place of the FORUMS. The Fine Arts Festival will now run 1 hour longer, in the venues where this is necessary. Service times have been altered to accommodate the longer FA times: evening services will now begin at 8PM. Morning services will continue at 9AM. The tentative schedule is available here
You can click here to see a list of speakers and worship teams
6. Internship
Student Ministries has partnered with the Tennessee Valley Conference in the Next Level Discipleship Program. Interns who are 18 and above will participate in the entire NL program and then continue on to YouthQuest to serve there before heading home. You can find more information about Next Level here.
For those who are interested in interning at YQ but are not able to attend the full Next Level program, we are a very limited number of spots available. Please apply here.
7. Fine Arts
Talent Venues have been moved to three venues, all within the Hilton hotel. Services and Fine Arts will ALL be in the Hilton this year; we will not be using the Peabody.
Fine Arts Guidelines can be found here
ROJ’s must be EMAILED to youthquest@iphc.org by May 1st. Reports that are not filled out correctly or are not on the 2016 electronic form will be sent back and conferences will be kindly requested to resubmit using the updated form.
NEW RULING FOR DRUM AND KEYBOARD
The Fine Arts Festival will be providing a state of the art drum kit, keyboard, and amps for students to use in solos and group performances. PERSONAL DRUM KITS, KEYBOARDS, OR AMPS WILL NOT BE ALLOWED. Sound and Video will be controlled by a professional engineer on our Audio Visual team for each Talent Quest venue. Practice times will be available to give students time to become accustomed to the equipment.
Below are the specs on the instruments:
DRUMS: DW Collectors full kit with 10 and 12 inch rack toms, 14 and 16 inch floor toms, and a 22 inch kick. DW maple and DW Craviatto maple snare drums. All hardware will be DW 9000 pro level with a wide selection of Zildjian A Custom cymbals. Professionals will be available on site to help drummers
KEYBOARD: Yamaha CP300 weighted keys, piano touch 88 note keyboard
AMPS: Guitar Amps- Fender Twin and Deville, Badcat, VoxAC30 Bass Amp- Ampeg SVT Bass Amp
8. Hotel
There are more rooms available at the Hilton this year, however we will still be sharing accommodations with two other events coming in and leaving during our time. Therefor the Plaza hotel is still our second hotel. You can find hotel information here
9. NEW EXHIBITOR FORMAT
A new Exhibitor and Sponsorship format has been created to better define what benefits our exhibitors will be given. Exhibitor packages are now tiered with a Platinum, Gold, Silver, and Bronze package option, as well as an A La Carte option for those who would like to create their own exhibitor package. Exhibitor registration is online this year as well; you can purchase your exhibit and download the new exhibitor detail package here
10. Communication
As many of you know, YouthQuest 2017 will be in conjunction with the IPHC General Conference. YouthQuest 2017 will take place in Orlando, Florida at the Rosen Center Hotel. The dates are coincidentally the same as 2016, July 21-24, which means that are day-pattern changes from a Thursday-Sunday to a Friday-Monday pattern. Speakers for General Conference have already been announced and information can be found here
